[Lac] Minutas del Bureau (ingles)

[Olinca Marino]

Amig at s,

estan son las minutas enviadas desde el Bureau.  (Desafortunadamente solo 
en ingles)

Saludos

Olinca

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Minutes of the Bureau Meeting, 26 June 2004

Agenda

1. Procedure
2. Bureau: the way forward
3. Financing, strategies for next PrepComs and Summit
4. Comments about PrepCom 1, what has worked, what are the lessons that can 
be learned?
5. Action Plan

''''''''''''''''''''''''''''''''

1. Procedure

Procedure needs to be established in writing. It needs to be repeated at 
the start of the first plenary of each PrepCom / event (in paper, oral and 
online form).

The CS Plenary should be structured as follows: 5 min. report from the 
Bureau and 15 min for questions and answers; 5 min. report from Contents 
and Themes and 15 min. for questions and answers.

It was suggested that the time of the Plenary should be extended to 1.5 hours.

2. Bureau: the way forward

We have moved into the second phase of the WSIS, it is seems necessary to 
consider the way forward for the International CS Bureau. The composition 
and mechanisms will therefore be reviewed by a sub-group of the Bureau 
which will submit concrete proposals by September.

The following points and considerations have been mentioned:

Since the Governmental Bureau has 32 members, it might be a good idea to 
consider the same for the CS Bureau.

Each Family of the Bureau has a Focal Point and at least one alternate. If 
the family coincides with a working group, there should ideally be at one 
additional person to follow the Contents and Themes group meetings, which 
should not be the Focal Point for the Bureau.

The CS Bureau only deals with procedure. All matters related to content are 
being left up to the Contents and Themes group and the various caucuses. If 
there is a disagreement within a caucus / the Contents and Themes group, 
that may lead to a crisis (e.g. Human rights statement of PrepCom 1), the 
Bureau may called for advise as an instance of conflict resolution.

It was suggested that observers could attend Bureau meetings, but would 
only be allowed to speak if the chair allocated time for observers.

The CS Bureau needs a Secretariat, which deals with logistical matters 
(e.g. sending of minutes, translation coordination, printing documents, etc.).

In case no funds can be secured for such a logistical position, the tasks 
might be divided among several members of the CS Bureau. In this case, it 
would be important to have a system of rotation, as the work load is 
significant.

Minutes and regular updates of the CS Bureau meeting should be posted on 
the CS Bureau list. This is especially important for those Focal Points 
unable to attend a meeting, but who need to inform their constancy about 
events.

Whenever possible, agendas should be sent to the CS Bureau list ahead of time.

Each CS Bureau Family that wishes to continue working should submit a 
report of phase 1 by 15 September. It will be the basis for the evaluation 
process. It appears that, in addition to the constituencies represented, 
the networking capacity of families should be taken into consideration.

3. Financing

We need to identify financing sources and mechanisms to allow more CS 
participants to attend. To do this, it is recommended to create a working 
group that can write grants for the CS Bureau and CS at large. One starting 
point is the existing CS fund that was created by Tunisia and contains 
currently 400,000 Dinars.

We should in particular have a look at funding possibilities from North 
American Foundations (e.g. Rockefeller, Ford, etc.) that were not present 
at all.

We also should approach the private sector for funding.

4. Comments about PrepCom 1, what has worked, what are the lessons that can 
be learned?

We should prepare ourselves better before the next PrepCom (e.g. action 
plan). We should have a Bureau meeting one day before the opening of the 
PrepCom to prepare the first CS plenary.

Interpretation has been an issue for CS participation in this PrepCom. 
Indeed, not all sessions had benefited from interpretation, which created 
communication problems. In phase 1 of the Summit, volunteer interpreters 
were provided by ICVolunteers. This could be done again, provided expenses 
were reimbursed (e.g. transport, accommodation). Languages to be covered 
should be English, French, Spanish and the language of the host country 
(e.g. Arabic).

5. Action Plan

a) Four sub-groups of the Bureau have been created to work on specific 
documents:
-       Overall procedure for CS (Middle East, Gender, Science and technology)
-       Way forward for the International CS Bureau (NGOs, Volunteers, 
Europe, Networks, Bertrand de la Chapelle)
-       Financing group (dealing with grant writing) (Africa, Think Thanks, 
Networks, Volunteers)
-       Liaison person to recommend creation of contents and theme 
procedures group (Education)

Timelines:      Pre-final version by 15 September 2004
                 Final documents by the beginning of October 2004

b) The CS Bureau mailing list needs to be updated, as it is out of date.

c) Make sure that the email archive of the CS Plenary guarantees the 
accessibility of all the documents sent to the list, including attachments.




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